Conference Center Coordinator

5.6.2025

LOCATION: Detroit

GENERAL PURPOSE: The Conference Center Coordinator oversees the conference center, greets clients and visitors, schedules and sets up meetings, and answers the telephone. This position also supports other administrative departments. The coordinator will also supply information regarding the organization to visitors.

RESPONSIBILITIES:

Organize conference and meeting room bookings based on capacity and technology requirements.
Assist in coordination of events and organize catering as requested.
Answer multi-line phones, screening and forwarding incoming calls.
Ensure conference rooms are cleaned and stocked.
Provide other administrative assistance such as conflict checks, opening new matters, general administrative, typing, filing, copying, scanning or library assistance.
Greet persons entering office, monitor visitor access and maintain security awareness
Notify individuals with whom the visitor(s) have appointments and direct visitors to correct destination.
Track hand deliveries upon receipt, notify appropriate attorney and secretary; if it is an emergency, notify Digital Support for delivery.
Order car service as requested.
Maintain and regulate inventory relevant to reception area, kitchens and conference rooms.
Ensure reception area remains safe and clean.
Assist Operations Department with facility communication and follow up.
Cooperate with members of other administrative departments as necessary.

SKILLS AND ABILITIES:

Effective verbal and written communication skills, with strong attention to detail
Ability to work effectively as a team member
Excellent computer skills with knowledge of Outlook
Reliable and strong work ethic

EDUCATION, EXPERIENCE AND/OR TRAINING: