Conference Center Coordinator

9.3.2026

LOCATION: St. Joseph, MI 

GENERAL PURPOSE:  

The Conference Center Coordinator in the St. Joseph office oversees the conference center, greets clients and visitors, schedules and sets up meetings, and answers the telephone. This position also supports legal assistants and other administrative departments. The Coordinator will also supply information regarding the organization to visitors.

MAJOR RESPONSIBILITIES:

• Organize conference and meeting room bookings based on capacity and technology requirements
• Assist in coordination of events and organize catering as requested
• Answer multi-line phones, screening and forwarding incoming calls
• Maintain inventory relevant to reception area, kitchens and conference rooms; ensure reception area and conference rooms are cleaned and stocked
• Greet guests and monitor visitor access; maintain security awareness
• Notify individuals with whom the visitors have appointments and direct visitors to correct destination
• Track hand deliveries upon receipt, notify appropriate attorney and legal assistant
• Run conflict checks and open new matters
• Provide other administrative assistance as needed such as typing, filing, copying or scanning and prepare documents for mailing and/or filing with the Circuit Court
• Assist Operations Department with facility communication and follow-up
• Cooperate with members of other administrative departments as necessary
• Perform additional tasks and responsibilities as required or assigned by management

SKILLS AND ABILITIES:

• Effective verbal and written communication skills, with strong attention to detail
• Ability to work effectively as a team member and individually with minimum supervision
• Excellent computer skills with knowledge of Outlook
• Reliable with a strong and proactive work ethic

EDUCATION, EXPERIENCE AND/OR TRAINING:

• High school diploma with one to two years of experience
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Ability to work a multi-line telephone system
• Ability to utilize Microsoft Office

To submit your resume or for information regarding current career opportunities, please contact recruiting@butzel.com