Conference Center Coordinator

5.14.2026

LOCATION: Detroit

GENERAL PURPOSE: The Conference Center Coordinator oversees the Firm’s conference center, greets clients and visitors, schedules and sets up for meetings, and answers the telephone for multiple offices. This position also supports other administrative departments. The coordinator will also supply information regarding the organization to visitors.

RESPONSIBILITIES:

Organize conference and meeting room bookings based on capacity and technology requirements.
Assist in coordination of events and organize catering as requested.
Answer multi-line phones, screening and forwarding incoming calls.
Ensure conference rooms and reception area are cleaned and stocked.
Provide other administrative assistance such as running and clearing conflict checks, opening new matters, general administrative, typing, filing, copying, scanning or library assistance.
Greet persons entering office, monitor visitor access and maintain security awareness
Notify individuals with whom the visitor(s) have appointments and direct visitors to correct destination.
Track hand deliveries upon receipt, notify appropriate attorney and legal assistant or Digital Support for delivery.
Maintain and regulate inventory relevant to reception area, kitchens and conference rooms.
Cooperate with members of the Operations Department and other administrative departments as necessary.

SKILLS AND ABILITIES:

Effective verbal and written communication skills, with strong attention to detail
Ability to work effectively as a team member
Excellent computer skills with knowledge of Outlook preferred
Reliable and strong work ethic

EDUCATION, EXPERIENCE AND/OR TRAINING: