What differentiates our law firm from any other? Ultimately, it is our culture. At Butzel Long, our values are central to our culture, and these values attract a certain lawyer. We believe our recruiting efforts are critical to our success and are diligent about accessing talent whose values align with ours.
POSITION: Litigation Legal Secretary
LOCATION: Okemos, Michigan
Under general direction, performs a variety of complex and secretarial legal work. Assist attorneys and paralegals in managing the litigation discovery process, document collection and preservation, document review, document production tasks, and maintaining the case filing systems. The work is specialized and requires knowledge of the preparation and processing requirements of legal documents, legal terminology, civil procedures and discovery, sources of law and the court system. The position also helps support an Immigration attorney. Immigration experience and / or corporate experience a plus. Willing to train in Immigration work.
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties.
- Type a variety of reports and legal documents for which knowledge of legal terminology, civil procedure and discovery is required.
- Open and maintain digital legal files according to accepted legal practices and firm policy.
- Provide case management assistance and tracking of litigation.
- Compose a variety of correspondence.
- Format briefs, pleadings and other legal documents with a demonstrated ability to file legal documents both traditionally and by electronic filing.
- Maintain attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel; record and monitor court appearance dates, pleadings, and filing requirements; monitor & organize evidence-gathering; anticipate changes in litigation or transaction preparation requirements.
- Document and input attorney billable and non-billable time and reimbursable expenses.
- Assist in Immigration support including maintain tickler system/database for timely filing of extensions, petitions, and applications in software system.
- Assist in and coordinate employment-based applications and petitions for filing with the U.S. Citizenship and Immigration Service (USCIS) and the Department of Labor (DOL), including Consular filings.
- Prepare letters and affidavits supporting applications and petitions.
- Obtain and organize documents supporting applications and petitions.
- Coordinate translation of foreign documents.
- Coordinate equivalency and evaluations of foreign degrees.
- Perform other duties as assigned within the scope of the job classification.
- Maintain client confidence by keeping attorney/client information confidential.
- Relieve receptionist at front desk for lunch hours or as needed.
SKILLS AND ABILITIES:
- Possess excellent written and verbal skills.
- Good proofreading, grammar and editing skills.
- Responsible, organized, detail-oriented and a problem solver.
- Knowledgeable regarding federal and state regulatory filings. Able to generate TOC and TOA.
- Able to handle multiple tasks in timely manner.
- Comprehensive knowledge and experience with the following software programs preferred: Microsoft Office (Word, Outlook, Excel and PowerPoint), Litigation support software and Adobe Professional.
- High production skills.
- Able to work independently with minimal supervision.
- Ability to interact professionally with all levels of employees.
- Use good judgment to make decisions appropriate to level of responsibilities.
- Ability to learn new skills, systems and protocol quickly.
EDUCATION, EXPERIENCE AND/OR TRAINING:
- Minimum five years of relevant secretarial work in a law firm; OR completion of qualifying legal secretary or legal assistant course work in a recognized business school or college, and two years law office experience.
POSITION: Business/Corporate Paralegal
GENERAL PURPOSE: Provide paralegal support for attorneys within the business/corporate practice group in a fast-paced law firm, including drafting and filing organizational documents and managing transactional and routine corporate governance matters.
- Conduct legal and factual research using government (federal, state, and local) websites, and other legal resources.
- Draft and file (as applicable) organizational documents to commence business entity existence, including Articles, Bylaws, and minutes of meetings/consent resolutions, ; confirm name availability and reserve or register company name.
- Prepare and file state tax registrations (e.g., workers’ compensation insurance and unemployment insurance), and initial IRS filings (e.g., SS-4 and Form 2553).
- Act as point of contact for registered agent services and work with third party service providers for out of state filings.
- Manage, organize, and track business entities (including states of registration, identification numbers and other company data), and prepare and file (as applicable) routine governance documents including election documents, assumed name certificates, documents necessary to change registered office or agent, annual reports, amendments to Articles, and foreign qualifications/business registrations.
- Draft meeting notices and minutes/written consent resolutions for such meetings, including annual meetings to elect officers and directors and special meetings; prepare and update minute books.
- Provide merger and acquisition and other transactional support, including conducting UCC, tax lien, and litigation searches and report of results, management of closing checklists, management of due diligence processes, and maintenance of data-rooms, and obtaining certificates of good standing and other certified documents.
- Draft and file UCC financing statements in appropriate jurisdictions (at state and county level).
SKILLS AND ABILITIES:
- Understanding of basic entity organizational structure and general familiarity with the Michigan Department of Licensing and Regulatory Affairs.
- Superior organizational skills and excellent communication skills (both oral and written).
- Ability to take ownership over tasks, prioritize and work independently with minimal supervision.
- Proficient in document management systems (such as iManage) and the use of Microsoft Office Suite, including PowerPoint, Excel, and Word.
EDUCATION, EXPERIENCE AND/OR TRAINING
- Bachelor degree and Paralegal certification from an ABA approved program preferred.
- Two (2) to eight (8) years experience with demonstrated abilities in most major areas of responsibility.
Please submit your resume and cover letter to firstname.lastname@example.org.